Live Life Happy Therapy

Privacy Policy

Privacy Policy/NOTICE – Your Information and Data Protection

1 ABOUT THIS US AND THIS POLICY

We are Live Life Happy Therapy whose trading address is at Fairview, Derby Lane, Cubley, Ashbourne, Derbyshire, DE6 2EY. Our email address is info@livelifehappytherapy.co.uk and our website is www.livelifehappytherapy.co.uk

(1) Why we have a privacy policy

Your privacy is important to us and this Privacy Policy is an overview to explain how we process (collect, use and hold) personal data (any information that identifies, or could reasonably be used to identify you) and comply with our legal obligations. Please read through the policy carefully and if you have any queries, email info@livelifehappytherapy.co.uk or look at section 2 below to find alternative ways to contact us.

We also use cookies on our website - see our separate Cookie Policy.

(2) Making changes to this Privacy Policy

The policy applies when you use our Website and our services.

This policy was last updated on 29th of July 2025.

We may make changes to the policy (for example to keep up with changes in the law) so we advise you to check the policy as you use the Website and our Services, although we will let you know about material changes. However, if we make a significant change (for example use your personal data in a way which you wouldn’t expect) then we will actively let you know, for example, by emailing you.

2 CONTACTING US

Who do I contact about
personal data or change my mind about how you can use it?

The person responsible for our data protection is Nicola Griffiths whom you can contact if you need any help or information about this policy or about how we collect and use personal data By Post/mail: Live Life Happy Therapy, Fairview, Derby Lane, Cubley, Ashbourne, Derbyshire, DE6 2EY By Email info@livelifehappytherapy.co.uk :

3 COLLECTING PERSONAL DATA

Personal data is any information which could identify you, including your name, address and email address and IP address. Special category data is more sensitive, such as information about your health or ethnic origin.

Depending on how you use the Website and services and what we provide to you, we collect a range of personal data from you, including your name and contact information (such as your address, telephone number and email) as well as other information which you choose to give us as you use the Website and our services. You may also choose (consent) to give us special category personal information so that we can provide services to you as you require.

(1) What personal data do you collect?

We collect different types of personal data (any information that could identify you) but on the basis that we collect the minimum amount of data that we need. We may collect your personal data from you in the following ways:

Identification and contact information – such as your name and contact details (address, email, telephone number), date of
birth, gender, and information when you register on the website, apply for a job with us or start to work with us.
Optional Information which you choose (consent) to give us and allow us to use so we can provide you with our services. This may include Special Categories of personal data (such as health information).
Additional information you give to us such as, for example, when you subscribe to a newsletter or take part in a survey or competition. This could be using the website directly or through social media, for example, if we run a Facebook survey (when the social media platform’s privacy policy will also apply).
Customer Service Information you give to us when you ask us for any help and support.
Accounting and transaction data relating to what you buy from us and the running of our business and paying taxes (financial information is often anonymised
Information from others which you ask or authorise them to provide to us. For example, from your employer where we provide services to your organisation or referrals from our clients and suppliers.
Marketing information and preferences.
Technical and website use information such as IP (Internet Protocol) address, log-in data, browser information (type and version), location and time-zone settings, operating system and platform data, as well as data on how you use our website and access partner websites, products, and services and error reporting. Please also see our Cookie Policy.
Statistical information such as information that forms part of the aggregate information. So, for example, we may combine (aggregate) information about how you use the website and use it to share with our partners so we can bring the best discounts and offers to our website.
Publicly available data such as information you share on social media.
If you choose not to provide us with personal data, we may be unable to provide some services to you. For example, without your email address we will not be able to use email which may be needed to provide our services or products.

(2) How do you collect personal data?

We may collect your personal data from you in the following ways:-

Information you provide to us when you buy from us or ask us to provide services and, where relevant products, to you.
Forms you complete, such as when you register with us.
The information you provide when you communicate with us such as during a session or by email or telephone.
Information you provide when using our website (such as when you ask us to help or provide support or give us feedback) or social media (for example, you may comment on one of our blogs or social media posts).
Any surveys or feedback requests which you choose to complete or competitions which you choose to enter.
Information we receive when you visit our website from another website or from social media (such as LinkedIn or Twitter).
If one of the people who work for us give us your contact details as their referee or emergency contact.

Automated information about your visits to our Website which will include (but are not limited to) your IP address, online tracking such as location, browser and type of device you use, as well as automated technology which collects technical information about your equipment and internet use (please also see our Cookie Policy).

4 USING (PROCESSING) AND SHARING PERSONAL DATA

(1) How do you use personal data?

We collect and use personal information in a variety of ways, including when we:

Supply you with services and, where relevant products, you have asked us for and to fulfil our contractual obligations to you.
Send you any information you have asked for or which may interest you, where you have consented to this happening, or information we need to tell you about.
Manage our relationship and communicate with you, including letting you know about important changes.
Carry out a credit check where you have specifically agreed that we can.
Deal with any request for help or answer your queries and client/customer support generally.
Interact and respond to you on social media.
Give you the best user experience and to enable you to participate in any interactive features of our Website.
Ask third parties to provide services to us including professional advisors, IT (including cloud providers), marketing, and outsourced services to help run our business properly and efficiently.
Have your consent where applicable (for example, any marketing where your consent is required).
Fulfil our contractual obligations to suppliers and other third parties.
Assess your ability and suitability if you wish to work with or for us.
Comply with regulations and legislation.
To analyse and monitor how our Website is used and to help us to administer it (including security and fraud detection) and to run our business generally.
Manage our business properly and efficiently.
Have other legitimate interests to do so.

(2) What is the lawful basis for processing my personal data?

The law says that we cannot process (collect, use or store) your information unless we have a lawful basis for doing so. There are several lawful bases which we rely on, including:-

Consent - when you agree that we can use your personal data in a particular way. You can withdraw your consent at any time by emailing info@livelifehappytherapy.co.uk if you change your mind).
Contractual obligations – to fulfil our contractual obligations to you or because you have asked us to do something before we enter into a contract together.
Legal obligation – when the law says that we must, such as for tax reasons.
Legitimate Interest - Sometimes we will process your data when, for example,

It is in our legitimate interests to do this and
These interests are not overridden by your data protection rights.

(3) (a) Who do you share personal data with?

There may be times when we must share your personal data with others, for example, where the law requires us or to enforce our rights or protect others. We may also share your data to:-

Allow authorised third parties who are providing services to us. For example, IT Service Providers (including organisations who host our websites, so they stay online and are secure and organisations who provide us with email services so we can send and receive email), Social media providers, Advertising Organisations, Organisations who provide us with email campaigns and newsletters, Organisations who provide us with analytics’ data, Payment Providers, Credit Reference and Fraud Prevention Agencies and those who help us comply with Money Laundering obligations, Professional Service and other business and individuals who perform functions on our behalf.
Safeguarding, in accordance with our professional guidelines or when a medical referral is necessary for your well-being
If there is reason to believe that the client or someone else is at risk of serious harm or abuse
If the client discloses that a child is currently being abused, is at risk of abuse, or has experienced abuse that has not previously been reported
If there is a disclosure of involvement in or plans to commit
- an act of terrorism
- money laundering related to criminal activity, such as the sale of illegal drugs
Meet our legal and regulatory obligations such as to HMRC for taxation purposes.
When selling our business or carrying out associated business activities.

Otherwise we will only share your personal information if you have consented to this. As part of our services we will need to share your personal data, which may include Special Category data with Counsellors, psychotherapists and students. We will ask you to consent to this and if you do not consent then we may not be able to provide you with the services you require.

(b) All Counsellors, psychotherapists and students are registered with the ICO (Information Commissioner's Office) unless they are our employees who will be covered by Live Life Happy Therapy’s own registration and comply with their Data Protection obligations and responsibilities accordingly.

(c) Where relevant, we take all steps required by law to protect personal data such as, for example, having written agreements with those third parties.

(d) Online Video Therapy

Our online video therapy sessions are conducted via the ZOOM and Microsoft Teams platform . For details on how your data is managed on this platform, please review ZOOM's and Microsoft Teams privacy policy at https://zoom.us/privacy and https://www.microsoft.com/en-gb/privacy/privacystatement

5 Confidentiality and Secrets Policy

(1) Subject to any exceptions when we must break confidentiality if required by law (for example, in relation to certain criminal activity and/or offences such as terrorism. Drug and substance abuse and child protection) or to prevent serious harm, all our sessions are confidential.

(2) Couple and Family Secrets Policy – However, when we work with you as a couple or family, you are all our client together in one unit rather than individuals. To help build trust and support open, respectful therapy, we follow this Secrets Policy:

(a) Session confidentiality - No individual should discuss or what’s said in a session outside of the counselling, therapy or sessions without explicit permission from the others.

(b) Shared Confidence - If someone speaks to us privately or outside joint sessions, we won’t pass that information on unless they give us clear permission.

(i) Talking about it together in a session and/or

(ii) Having separate, individual therapy and/or

(iii) Reviewing whether joint therapy is still right.

6 YOUR PERSONAL DATA RIGHTS

(1) Your Rights

The law gives you certain rights in relation to your personal data and to exercise or discuss these rights contact Nicola Griffiths at

info@livelifehappytherapy.co.uk

Your rights depend on our reason for processing your information but may include the following:

Access your personal data
Rectify your personal data if it is inaccurate or incomplete
Ask us to erase your personal data and prevent processing in specific circumstances
Restrict processing of your personal data in certain circumstances
Data Portability - obtain and reuse your personal data for your own purposes across different services
Object to processing your personal data in certain circumstances

For more information about your rights you can visit the Information Commissioner’s website visit where you can find detailed information about each of those rights https://ico.org.uk/for-the-public/.

(2) Exercising Your Rights

We will deal with all personal data requests as soon as we are able and usually within one month of receipt. If there is going to be a delay (which could be up to 3 months) in dealing with your request or there is a reason why we can’t comply with your request, we will let you know and explain why within one month of receiving your request.

We will ask you for some information first (primarily identification and clarification).

You also have the right to lodge any data protection complaints with the Information Commissioner's Office (ICO), the UK’s supervisory authority. Visit www.ico.org.uk for more information including how to access their helpline.

7 DATA RETENTION - HOW LONG DO WE KEEP PERSONAL DATA FOR?

Unless you have specifically agreed otherwise, we will only keep your personal data for as long as it is

Necessary for the purposes for which the personal data are processed
To enable us to comply with our legal obligations, for example for tax purposes

Retention depends on our relationship with you and please see below:

Potential Clients: We will retain personal information for 12 months from the date of our last communication.
Clients: We will retain personal information for 7 years from the date that you ceased to be a client.
Potential employees who are not placed in employment using our services: We will retain personal information for 12 months from the date of our last communication, unless you agree otherwise.
Employees / workers: We will retain personal information for 7 years from the date that you ceased to be an employee/worked with us.
Potential Suppliers – including Associates: We will retain personal information for 12 months from the date of our last communication.
Suppliers - including Associates: We will retain personal information for 7 years from the date that you ceased to be a supplier.
Potential Students: We will retain personal information for 12 months from the date of our last communication.
Students: We will retain personal information for 7 years from the date that you ceased to be a supplier.

8 PERSONAL DATA SECURITY

(1) What we do

We have implemented appropriate technology and operational security, including policies and measures to protect personal information under our control including from unauthorised access, improper use, alteration, unlawful or accidental destruction, and accidental loss on a “privacy by design and default” basis. This includes

Secure Data Backup
Encrypting data where possible. For example, all records are maintained electronically using an encrypted, secure note-keeping service (our System) .
Password control - Ensuring that any personal data stored on devices such as laptops and mobile phones are protected by passcodes.
Anonymising or pseudonymising data wherever this is possible
Restricting access to personal data to those who need it
Storing personal data in our internal systems (such as CRM (client relationship management) software) on secure servers that are not accessible by third parties without our express permission.
Regular software updates in accordance with the recommended guidelines
Adhering to appropriate safeguards in accordance with UK Data Protection law if personal data is transferred from the UK and/or from the EEA – see section 9, Transferring of Personal Data To and From the UK section
Providing internal policies, procedures and training in data protection to, as relevant, our employees and those who work for and with us
Physical security of our premises and our equipment

Timely decommissioning and secure wiping (that renders data unrecoverable) of old software and hardware
Firewalls
Real-time protection anti-virus, anti-malware and anti-spyware software

Regular reviews of the way we process data in line with our data protection policies

(2) Your Role

Please ensure that

your personal data is accurate and up to date
you take reasonable care and safety when using your devices and the internet
if you have a website account with us, you use strong passwords which you regularly change and keep your log-in details secure
you contact us immediately if you think or know your personal data and/or website account has been used, compromised, or accessed without your express permission or if you have any other such concerns

For more information please contact info@livelifehappytherapy.co.uk

9 TRANSFERRING OF PERSONAL DATA TO AND FROM THE UK

(1) Receiving Personal Data from the EEA

The UK left the EU on the 31st December 2020. Anyone in the EEA who sends personal data outside the EEA must comply with the relevant GDPR rules. As a UK receiver we aim to assist this process to help protect the privacy of that personal data.

(2) Transferring Data from the UK

We may transfer some data outside the EEA (which may not have the same data protection), but, if we do this, we ensure that we have procedural and technical safeguards to protect the privacy of your data and to comply with the law and our own obligations, including under UK Data Protection law.

10 EXTERNAL WEBSITE LINKS AND SOCIAL MEDIA

You may visit or leave our Website by clicking a link to or from another website or platform operated by others (third parties) and we are not responsible for those websites or platforms – for example, you may use social media icons (such as Twitter). If you do this, please also take the time to read the relevant privacy information provided by other websites/platforms because they may be different. Your information will only be shared where you have agreed to allow this.

11 NON-PERSONAL INFORMATION

We also collect information which does not identify you (non-personal information). This includes the type of internet browser you use or the website from which you linked to our website.

We may also aggregate information which you have submitted to us (for example, your age and the town where you live) which is anonymous - you cannot be identified from this information. We share this aggregate information with third parties to help us run our Website and business effectively.

We use cookies – please read our Cookie Policy

12 GOOGLE ADS

Our website may use Google Ads remarketing service to advertise on third party websites (including Google) to previous visitors to our site.

Using Google Ads means that we can advertise to previous visitors who have begun, but not completed, an action on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party sellers, including Google, use cookies to serve ads based on someone’s past visits to our website. Any data collected will be used in accordance with our own privacy policy and Google’s privacy policies (you can find Google’s Privacy policy here https://policies.google.com/privacy?hl=en&gl=uk

13 COMPLAINTS AND DISPUTE RESOLUTION

(1) Contacting us

If you have a complaint, please contact Nicola Griffiths

By Email: info@livelifehappytherapy.co.uk

By Post: Live Life Happy Therapy, Fairview, Derby Lane, Cubley, Ashbourne, Derbyshire, DE6 2EY

(2) Contacting the Information Commissioner's Office

You can also lodge any data protection complaints with the Information Commissioner's Office (ICO) who is the UK’s supervisory authority. You can visit https://ico.org.uk/ for more information including the best ways to contact them.

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